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Units

Internal Control Unit

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Overview

 

The Internal Control Unit derives its presence in any government unit or government agency based on the Internal Control System No. (3) for the year 2011, in addition to the internal audit and control standards. The system and standards define the objectives, duties, and specializations that are within the internal control unit’s scope of work, in order to carry out the required duties independently and with the best professional practices. The internal control unit has been linked to the highest authority (JCDC Board or the specific minister). The Internal Control Unit was established at the Jordan Center for Disease Control (JCDC) as per the Center’s Administrative Regulation System No. (14) for the year 2022, published on page No. (1758) of the Official Gazette No. (5774) dated 3/1/2022. The Internal Control Unit was linked to the Center’s Board according to Article No. (4) under the Center’s administrative organization system.

The Internal Control Unit performs the required duties of its annual work plan, which includes ensuring the soundness of financial activities and the proper use of public assets within the purposes for which it was allocated. As well as, ensuring the efficiency of performance and the proper use of the powers vested in the center’s staff at all levels in order to detect deviations or misuses, if any. The unit conducts a comprehensive examination, and audit of financial, administrative, and technical matters for all the units of the center through conducting a systematic and rigorous approach to assess and improve the effectiveness of auditing, control, and risk management processes

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Goals and Objectives

 

  Ensure the safety of the Center’s financial activity including detecting any theft, embezzlement, manipulation, and misuse, by ensuring the proper use of public funds for their allocated purposes whether cash or other

 Ensure transparency and integrity in carrying out the duties required by the directorates and units of the Center and enhancing confidence and credibility in the policies related to financial and administrative affairs and for all directorates, units, and branches of the Center.

 Ensure the integrity of the financial, administrative, and technical procedures taken and that they were carried out in accordance with the laws, regulations, and instructions.

  Enable the Center's management to achieve control and follow up on the aspects of activities in all organizational units of the Center.

  Mitigate and prevent risks in cooperation with all managers of the Center's organizational units.

 Ensure that employees perform their duties in accordance with the policies and instructions issued.

  Ensure that the plans, policies, procedures, and programs of the Center have been completed in accordance with the approved standards and principles.

 Contribute to the development of financial and administrative procedures and work followed in the center and contribute to improving performance and productivity.

  Detect any gaps or weaknesses in the internal control systems followed and recommend correction measures.

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Tasks and Duties

 

 Audit all financial transactions (expenses and claims) organized at the Center in accordance with the Center's financial affairs instructions, and in line with the internal control system and its amendments, the instructions issued pursuant thereto, and the relevant regulations and legislations.

  Verify that the various organizational units of the Center exercise their required duties in a proper manner and are consistent with the rules and principles that regulate their work and duties for the purposes of achieving the desired objectives.

 Continuous follow-up on the quality of the audit activity; improve and follow up the programs, and ensure compliance with quality standards in the implementation of tasks and procedures related to the control activities, whether financial, administrative, or technical.

  Conduct financial analysis of the Center's accounts, submit financial reports related to expenditure levels, and work to provide appropriate recommendations and proposals to reduce and rationalize expenditures.

  Ensure the efficient use and management of financial resources of the Center.

  Audit the supplies and warehouse assets and inventory at the center and the procedures followed for storing them.

 Auditing the procedures for purchasing supplies and services.

  Ensure the availability and submission of the required financial guarantees from employees in accordance with the legislation in force.

  Monitor and audit all matters related to the receipt of revenues, according to the principles and requirements contained in the regulations and instructions.

 Audit and evaluate the implementation of contracts and agreements in the Center.

 Prepare the annual risk-based audit and internal control plan.

  Submit an annual report on the work of the Internal Control Unit at the Center to the Ministry of Finance / Directorate of Control and Inspection.

  Prepare the annual report of the Internal Control Unit.

  Follow up the response to the inquiries received from the Audit Bureau, and apply the reports and circulars of the regulatory authorities.

  Examine the causes of deficiencies in work and performance, detect the defects of the financial, administrative, and technical systems that hinder the functioning of the various organizational units of the Center, and propose means to avoid and address them.

  Ensure the correctness and integrity of work procedures in all organizational units in the center and ensure that they are in accordance with the plans and objectives set and in accordance with the approved laws, regulations, instructions, and policies, and prepare reports for auditing them.

  Auditing, inspection and review in order to ensure efficient performance, good use of authority and responsibility, and detection of any deviations or misuse.

  Examine, review, and audit administrative decisions to ensure their consistency with the legislation in force.

  Audit the decisions issued by the various committees of the Center.

  Audit the inputs, outputs and all operations of computerized systems, and approve them according to competent references, and the systems and security of information protection and powers related to them.

  Provide special consultations on any subject related to financial, technical, and administrative control and audit upon the request of the Center's Board or the auditing entities.

 Disclosure of strengths and weaknesses and any irregularities (financial, administrative and technical) committed by the center's employees during the performance of their duties.

  Submit control notes with the discovered observations in addition to preparing studies and control reports and errors, if any, to the Center’s President periodically and follow up on the correction of errors and any corrective procedures required to be taken by the various organizational units of the center.

 Submit quarterly and annual reports to the Center's Board on the work of the Internal Control Unit at the Center.

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